AI Policy Roadmap
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Our Process Overview
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Phase 1
Groundwork & Organizational Readiness
Define the mission-aligned reasons for adopting AI and determine the scope,
including covered stakeholders (associates, volunteers, contractors, board members), tools, use
cases, and organizational jurisdictions.
including covered stakeholders (associates, volunteers, contractors, board members), tools, use
cases, and organizational jurisdictions.
2
Policy Design – Ethical & Responsible Use Framework
Articulate collective values regarding fairness, transparency, accountability, and privacy. Align policy with existing frameworks such as Microsoft's AI Governance Framework for Nonprofits and the White House AI Bill of Rights.
3
Implementation & Oversight
Review and approve AI-enabled tools, maintain an approved tools list,
and require software/security reviews for new tools.
Human Oversight & Quality Control: Mandate human review of AI outputs to check for bias,
accuracy, precision, and plagiarism.
and require software/security reviews for new tools.
Human Oversight & Quality Control: Mandate human review of AI outputs to check for bias,
accuracy, precision, and plagiarism.
4
Training, Monitoring & Continuous Improvement
Provide role-specific training on AI tools and responsible use.
Limit the proportion of work replaced by AI to no more than 20%, unless full automation is
intended.
Monitoring & Auditing: Conduct regular audits to ensure ongoing compliance, monitor
performance, and identify unintended consequences.
Limit the proportion of work replaced by AI to no more than 20%, unless full automation is
intended.
Monitoring & Auditing: Conduct regular audits to ensure ongoing compliance, monitor
performance, and identify unintended consequences.
5.
Governance & Accountability
Define roles and assign responsibility for AI oversight, including contacts
for questions and reporting violations, and procedures for data protection, provisioning, and
destruction.
for questions and reporting violations, and procedures for data protection, provisioning, and
destruction.