Build Efficiency and Increase Collaboration In Microsoft 365

Tech Impact will assign a Microsoft 365 specialist to work with the organization to verify nonprofit tenant setup and licensing, create user accounts and assign appropriate licensing to each user. Mailboxes will be created for each user account and distribution lists can be created for group email for an additional fee.

We will use a migration tool to connect to the existing email server and move mail from the old server to the Microsoft 365 Exchange mailbox. This migration will take place behind the scenes over several days until all mail is verified to be available in the Microsoft 365 Exchange server. Users will continue to use the old mail system during this time with no service disruption.

Once the migration tool is complete, your specialist will schedule a “cutover” date to switch the DNS records to Microsoft. After this date, users will access email through Microsoft 365 via Outlook Web App.

Email migration projects typically run between 3 and 6 weeks to complete based on the source email system, migration tool requirements, DNS record cutover date and user training requirements. Our project manager will work with you to set the schedule at the kickoff meeting.  

Tech Impact will begin by working with your team to develop an understanding of current file and collaboration structure and provide a solution suggestion that aligns Office 365 features and licensing with your file and collaboration needs. This solution will focus on SharePoint, OneDrive, Office 365 Groups, and Microsoft Teams and will inform the File Productivity and Teamwork project. Based on the outcome of the planning session, one or more projects will be completed.

The duration of this project is typically 8-10 weeks from the project start date, which will be mutually agreed upon within a week of the execution of this agreement and follows the below schedule:

Kickoff and Planning Meeting – Determine schedule and project plan.

Design Meeting – Outline the SharePoint site design with your project team. The project team will be assigned tasks to return information to Tech Impact. Design is mutually approved by the project team and Tech Impact. This is typically scheduled over 2 weeks.

Site Build – Tech Impact builds SharePoint sites and document libraries and assigns user roles and permissions as defined in the Design phase. The site build typically takes 2 weeks.

Data Migration – depending on which data migration method is chosen; the project team estimates the amount of time required to populate the SharePoint document libraries with existing files. This process can take up to 4 weeks to complete.

User Training – Tech Impact will schedule web-based user training at the appropriate point in the project. 

Tech Impact will provide a demonstration of SharePoint and its capabilities to serve as your organization's intranet including typical use, options available via web parts and the look book, etc. with a small group of decision makers. This project is a proof of concept to demonstrate SharePoint's capabilities for intranet. This will provide a good understanding of use cases, visual appearance and user interaction. 

Tech Impact will create two SharePoint based landing pages for informal communication to the organization's staff. The purpose of these sites is a place for staff announcements and repository for institutional information such as benefits, policies, etc. 

This is a time and materials contract for up to 20 hours. Tech Impact will only bill for time actually spent and will not exceed estimated hours without prior consent from your organization. 

The primary focus of this project will be on identifying the current state of the Microsoft 365 tenant, including user interaction and pain points, administrative settings and configurations, and providing recommendations for a path forward. 

This project is ideal for organizations who have a tenant that was implemented 5+ years ago, had inconsistent adoption, IT management transitions,  want to leverage new features within M365, or feel their users have many complaints about accessing and utilizing M365 tools.

Whether you're just starting your digital transformation or looking to optimize your current systems, Tech Impact offers flexible training and support. Choose from off-the-shelf nonprofit tech training, custom learning packages, or a bucket of support hours, ideal for individuals, small teams, or entire organizations seeking personalized technology education.