Building an AI policy roadmap can help mitigates risks such as data privacy violations, misinformation, and bias by defining accountability, usage boundaries, and review processes, ensuring AI supports, rather than undermines, your organization’s goals. Learn more how our team of nonprofit AI strategists can help you build a custom policy roadmap.
Mitigate AI Risk - Building a Policy Roadmap
As organizations begin to experiment with, and fully incorporate AI use into their operations, outlining acceptable use cases and identifying governance and accountability is becoming increasingly important.
Our Process Overview
Our five phase approach to developing an AI policy helps organizations build a framework to prepare for regulatory requirements, ensure compliance, and essential funder needs.
Phase 1
Groundwork & Organizational Readiness
Define the mission-aligned reasons for adopting AI and determine the scope, including covered stakeholders, tools, use cases, and organizational jurisdictions.
Phase 2
Policy Design – Ethical & Responsible Use Framework
Articulate collective values regarding fairness, transparency, accountability, and privacy. Align policy with existing frameworks such as Microsoft's AI Governance Framework for Nonprofits and the White House AI Bill of Rights.
Phase 3
Implementation & Oversight
Review and approve AI-enabled tools, maintain an approved tools list, and require software/security reviews for new tools. Mandate human review of AI outputs to check for bias, accuracy, precision, and plagiarism.
Phase 4
Training, Monitoring & Continuous Improvement
Provide role-specific training on AI tools and responsible use. Limit the proportion of work replaced by AI to no more than 20%, Conduct regular audits to ensure ongoing compliance, monitor performance, and identify unintended consequences.
Phase 5
Governance & Accountability
Define roles and assign responsibility for AI oversight, including contacts for questions and reporting violations, and procedures for data protection, provisioning, and destruction.
Service Description and Timeline
Timeline
Initiation Phase: 1 – 5 Weeks
Execution Phase: 6 – 12 Weeks
Wrap-up Phase: 13 – 14 Weeks
Deliverable
Each phase includes key deliverables noted below. The final deliverable includes a custom draft of an AI policy that can be iterate for future needs.
Groundwork & Organizational Readiness Deliverables:
- AI Purpose & Scope Definition
- AI Readiness Assessment
- Stakeholder Engagement Map
Policy Design Deliverables:
- AI Guiding Principles
Implementation & Oversight Deliverables
- Tool Vetting and Approval Process
- Transparency & Disclosure Guidelines
Training, Monitoring & Continuous Improvement Deliverables:
- Human Oversight Model
- Feedback and Communication Model